St Mary’s College (Ponsonby)
Data Entry Operator/Transcriptionist Kaiwhakauru Raraunga/Kaipatopato Kōrero
Data entry operators/transcriptionists copy or transcribe information that is spoken or written.
Data entry operators/transcriptionists may do some or all of the following:
- copy information from one form to another – for example, from handwritten forms to computerised forms
- type verbatim (word for word) from recorded conversations or dictation
- check, edit, print and email documents
- proofread written work.
Court Reporter
To become a court reporter with the Ministry of Justice, you need to have an accurate typing speed of at least 70 words a minute and excellent understanding of English.
Medical transcriptionist
Medical transcriptionists need experience or interest in medical work, or a specific qualification in medical transcription.
Physical Requirements
Data entry operators/transcriptionists need to have excellent hearing if they are typing from sound recordings.
Useful Experience
Experience in computer work or word processing is useful for data entry operators/transcriptionists.
Court reporters need to know relevant technical and legal words and phrases. Previous work in a legal office is useful.
Personal Qualities
Data entry operators/transcriptionists need to be:
- accurate and good at listening
- reliable, efficient and focused
- able to keep information confidential
- able to work well under pressure.
Court reporters also need to be able to cope with information from trials that may be unpleasant to hear.
Skills
Data entry operators/transcriptionists need to have:
- a typing speed of at least 60 words per minute
- excellent computer and word processing skills
- a good vocabulary and excellent spelling and grammar
- good communication skills.
Conditions
Data entry operators/transcriptionists:
- usually work regular business hours, but sometimes do shift work
- usually work in offices, but may work from home.
Subject Recommendations
No specific secondary education is required for this job, but business studies, digital technologies, English and languages to at least NCEA Level 2 are useful.
Related Subjects
Data Entry Operator/Transcriptionists can earn around $48K-$55K per year.
Pay for data entry operators/transcriptionists depends on speed, accuracy, experience and the type of work they do.
- Data entry operators usually earn $48,000 to $55,000 a year.
Sources: Hayes Salary Guide 23/24', 2023; and PERSOLKELLY, '2023 - 2024 Salary Guide', 2023.
Data entry operators/transcriptionists may progress to become personal or executive assistants.
Data entry operators/transcriptionists may specialise as a:
- Court Reporter
- Court reporters take down verbatim (word for word) all the evidence, comments and decisions made in court hearings, during the court proceedings.
- Medical Transcriptionist
- Medical transcriptionists transcribe medical information, or type from dictations by health professionals, and edit and check the content to make sure it is accurate.
Years Of Training
There are no specific requirements to become a data entry operator/transcriptionist. However, good accuracy and speed when typing is essential.
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